Google Workspace to Microsoft 365 Migration Services
MSAdvance plans and delivers Google Workspace to Microsoft 365 migrations for organizations that need to move Gmail, calendars, contacts, Google Drive and Shared Drives into Exchange Online, OneDrive and SharePoint with a defined scope, controlled migration waves and post-migration validation.
Email, files, calendars, contacts, identity and cutover coordinated as one project.
What is a Google Workspace to Microsoft 365 migration?
It is the project of moving email, calendars, contacts, files and collaboration from Google services into Microsoft 365, typically Exchange Online, OneDrive, SharePoint, Teams and Microsoft Entra ID.
The migration is not only a data-copy exercise. Identity, domains, permissions, external sharing, coexistence, DNS, security, applications and the structural differences between Google and Microsoft also need to be addressed.
Common reasons to migrate from Google Workspace to Microsoft 365
The decision should solve a business or architecture requirement, not simply reflect a preference for one productivity suite. These are common scenarios we encounter.
Microsoft standardization
The organization wants to standardize email, Office, Teams, OneDrive, SharePoint, identity and security around the Microsoft ecosystem.
M&A or consolidation
An acquired company uses Google Workspace and needs to be integrated into the group’s Microsoft 365 operating model.
Security and governance
The project is intended to align identity, devices, protection, classification, retention and collaboration with Entra, Intune, Defender or Purview.
Productivity and AI
The organization wants to restructure its workplace around Microsoft 365, Teams, SharePoint, Power Platform or Microsoft 365 Copilot.
Google Workspace to Microsoft 365: what maps where
The relationship is not always one-to-one. The destination should reflect how content is actually used, the permissions model and the target collaboration architecture.
The challenge is not only moving data: the target environment needs to make sense
Google Workspace and Microsoft 365 structure identity, permissions, files and collaboration differently. Our role is to identify those differences before migration and turn them into practical decisions about mapping, security, destinations and user experience.
Google Workspace and Microsoft 365 are not equivalent object by object
Microsoft’s current documentation confirms several limitations that should be understood before estimating scope or promising fidelity. This table summarizes the most important ones.
Microsoft supports migration of email, supported rules, calendars and contacts from Google Workspace through Exchange Admin Center / PowerShell, subject to documented limitations.
The standard Google Workspace migration path does not migrate shared calendars or event colors; these require separate review and treatment.
Microsoft documents a maximum of three email addresses per contact and does not migrate certain tags, URLs or Gmail custom labels.
Migration Manager can copy accessible files and folders. File versions are supported, while permission fidelity depends on correct identity mapping.
Migration Manager can migrate mapped internal permissions, but it does not recreate external sharing links or automatically reshare content with external collaborators.
Migration Manager currently supports Google Forms when a suitable Forms destination is configured. Restrictions apply in some Shared Drive scenarios.
Microsoft states that Google Sites and Google Maps cannot be exported through Migration Manager. Sites normally require redesign or specialist tooling.
This should not be assumed to be part of a standard native migration to Teams. Specialist platforms can be used where Chat history is in scope.
Vault data is not part of Microsoft’s standard Google Workspace migration path. Retention, export and target strategy should be designed separately.
Microsoft provides dedicated routes for Google mail and Drive content
Microsoft’s native migration experience has evolved. Microsoft supports Google Workspace mail, calendar and contact migration, together with Migration Manager for My Drive and Shared Drives. Exact coverage and limitations are revalidated during assessment because Microsoft continues to expand these capabilities.
Google Workspace migration
Email, supported rules, calendars and contacts through Exchange Admin Center or PowerShell, using batches or Microsoft’s automated experience.
Microsoft documentationConsolidated experience
Microsoft provides a consolidated Google Workspace migration experience for Mail and Drive, together with a simplified Gmail migration path for applicable scenarios.
Consolidated migrationGoogle Drive to Microsoft 365
Scan, assess and migrate Google Personal Drive and Shared Drives into OneDrive and SharePoint.
Migration Manager for GooglePermissions and groups
Internal permissions can be preserved when users and groups are mapped correctly; external links and collaborators require additional treatment.
Migration Manager permissionsMicrosoft Native, Cloudiway, BitTitan and AvePoint: the tool follows the workload
Migration platforms do not cover the same objects or scenarios. The assessment determines where a native route is enough and where specialist tooling adds meaningful coverage.
Exchange + Migration Manager
Our first option when Microsoft’s native coverage fits the mail, calendar, contacts, My Drive and Shared Drive scope.
- Exchange Admin Center / PowerShell
- Migration Manager for Google
- Microsoft 365 admin center
- Graph and PowerShell for preparation
Cloudiway
Especially useful when the project includes Google Sites, Google Chat, Groups, Vault or coexistence requirements that go beyond Microsoft’s native path.
- Gmail, Drive and calendars
- Google Sites to SharePoint
- Google Chat to Teams
- Google Vault and coexistence, depending on scenario
BitTitan MigrationWiz
A practical option for well-defined mail and document projects that benefit from project-based execution and repeatable migration batches.
- Gmail / IMAP to Microsoft 365
- Document migration by project
- SaaS delivery model
- Repeatable execution and reporting
AvePoint Fly
A broad platform when the project includes Gmail, Google Drive or Google Workspace Chat and the goal is consolidation into Microsoft 365.
- Gmail
- Google Drive
- Google Workspace Chat
- Pre-migration discovery and analysis
The migration is prepared workload by workload and wave by wave before cutover
The objective is to reduce the number of decisions left for the final change window. Inventory, identity, target locations, permissions, tooling and user experience are validated before production data is moved.
Assessment first, tooling second
We separate email, calendars, files, identity and special components so each has a clear migration method, owner, risk profile and acceptance criteria.
Inventory
Users, domains, Gmail, Drives, Shared Drives, calendars, groups, Vault, Chat and applications.
Feasibility
Volume, permissions, file types, limits, identities, tools and dependencies.
Microsoft 365 architecture
Exchange, OneDrive, SharePoint, Teams, Entra ID and target permissions model.
Preparation
Users, licenses, OAuth, service accounts, destinations, groups, DNS and security.
Representative test
Email, Drive, permissions, timings, conversions and user experience.
Controlled batches
Wave-based migration and pre-staging where the selected technology supports it.
Production change
MX, DNS, final batch completion, authentication and communications.
Validation
Reconciliation, permissions, issue handling, documentation and stabilization.
The target environment needs to be ready before the business starts depending on Microsoft 365
A data migration can complete successfully and still create operational problems if users, DNS, authentication or policies are not ready. These workstreams therefore belong in the project design.
Identity and access
- Create and map users in Microsoft Entra ID.
- UPNs, primary addresses, aliases, groups and ownership.
- MFA and Conditional Access when included in scope.
- SSO, OAuth and applications that depend on Google Identity.
- Endpoints and device management when the workplace is also being migrated.
Domain, DNS and mail flow
- Verify domains in Microsoft 365.
- Plan MX, SPF, DKIM and DMARC changes.
- Temporary subdomains or routing where coexistence requires them.
- Send/receive and calendar validation.
- Rollback / contingency plan defined before cutover.
Minimizing disruption does not mean pretending that nothing changes
Moving from Google Workspace to Microsoft 365 changes tools, authentication and day-to-day habits. A good migration prepares users for that transition instead of hiding it.
What users may notice
- New access through Outlook / Exchange Online.
- Moving from Google Drive for desktop to OneDrive Sync.
- New shared-content locations in SharePoint or Teams.
- Reauthentication and MFA.
- Mobile or profile reconfiguration where required.
How we reduce friction
- Pilot with representative users.
- Wave-based communication before each change.
- Access guides and required-action instructions.
- Out-of-hours cutover when appropriate.
- Hypercare and post-migration functional validation.
More than 1,300 users migrated from Google Workspace to Microsoft 365
In one published MSAdvance project, a European services group needed to move from Gmail and Google Drive to Microsoft 365 without carrying an outdated document structure into the target environment.
Email, calendars and shared documentation reorganized in controlled waves
The project combined Gmail and calendar migration with Google Drive and more than 80 Shared Drives, defining Microsoft 365 destinations and permissions before the main migration waves were executed.
Google Workspace to Microsoft 365 migration pricing: how we estimate the project
We publish “starting from” references for the most standard components. Final pricing depends on data volume, Shared Drives, permissions, coexistence, Vault, Chat, Sites, tooling and the level of migration support required.
Gmail mailbox to Exchange Online
€12Starting from / mailbox
- Email within a standard scope.
- Calendar and contacts according to the selected method.
- Project preparation and validation.
Google Drive to OneDrive
€10Starting from / user
- Personal content.
- Identity mapping and supported permissions.
- Volume and exceptions can affect cost.
Shared Drives to SharePoint
ScopedPer drive / volume / complexity
- Target architecture.
- Groups, owners and permissions.
- Metadata, versions and sharing.
Sites, Chat, Vault and extras
ScopedBased on tooling and scope
- Google Sites / Chat / Vault.
- Specialist migration tooling.
- Applications, identity and endpoints.
What we need to know to size the migration
You do not need a perfect inventory to start. With these data points we can prepare an initial estimate and determine whether a deeper assessment is required.
What we validate before switching mail flow and considering the environment migrated
The most expensive migration issues are often caused by a dependency that was not inventoried. This is the minimum checklist we review before approving the final change window.
Common questions about Google Workspace to Microsoft 365 migration
What can be migrated from Google Workspace to Microsoft 365?
A typical scope includes Gmail, calendars, contacts, My Drive and Shared Drives. Microsoft provides native routes for mail, calendars, contacts and Google Drive. Other components such as Google Sites, Chat, Vault or certain sharing scenarios require specialist tooling, recreation or a separate strategy.
Can Microsoft migrate Gmail, Calendar and Contacts natively?
Yes. Microsoft documents migration of mail, supported rules, calendars and contacts from Google Workspace through Exchange Admin Center or PowerShell. There are limitations: shared calendars and event colors, for example, are not migrated in the standard route, and some contact fields are also excluded.
Can Google Drive and Shared Drives be migrated?
Yes. Migration Manager can migrate Google Personal Drive to OneDrive and Shared Drives to SharePoint. File versions are supported and permission fidelity depends on correct identity mapping.
Are external sharing links preserved?
Not automatically with Migration Manager. Microsoft states that external sharing links are not recreated and external collaborators are not automatically granted access in the target. Those permissions need to be reviewed and recreated where appropriate.
Can Google Forms be migrated?
Migration Manager currently supports Google Forms when a suitable Forms destination is configured. Microsoft documents specific restrictions, including some Shared Drive scenarios.
Does Google Sites migrate to SharePoint automatically?
Not through Migration Manager. Microsoft states that Google Sites and Google Maps are not exported with that tool. Sites can be redesigned in SharePoint or handled with a specialist platform that supports an appropriate migration path.
Can Google Chat be migrated to Microsoft Teams?
It should not be assumed to be part of Microsoft’s standard native migration path. Platforms such as Cloudiway and AvePoint publish capabilities for migrating Google Chat / Spaces into Microsoft Teams. If chat history is in scope, we review volume, conversation type, target behavior and fidelity requirements.
What happens to Google Vault?
Vault is not part of Microsoft’s standard native Google Workspace migration path. If retained or archived data must be preserved, a separate export, retention or migration strategy is required using tooling that supports the scenario. Future retention in Microsoft Purview is designed separately.
How long does a Google Workspace to Microsoft 365 migration take?
It depends on user count, Gmail and Drive volume, Shared Drives, permissions, API limits, coexistence and special workloads. The assessment and a pilot make it possible to estimate realistic timings by wave and define the cutover window.
Can the migration be completed with no user impact?
The objective is to minimize disruption, but we do not promise universal “zero downtime.” Outlook, OneDrive, Teams, mobile devices, MFA and DNS changes may require user actions or a controlled change window. Expected impact is documented during the design phase.
Which migration tools does MSAdvance use?
It depends on the workload. We can use Exchange Admin Center, Migration Manager and other Microsoft capabilities, together with Cloudiway, BitTitan or AvePoint where they provide additional coverage. Quest On Demand Migration is not used with Google as the source because Quest documents that ODM does not support Google Workspace as a source environment.
What information do you need to provide a quote?
User and domain counts, mailbox count and size, My Drive volume, Shared Drive count and size, permissions, Sites, Chat, Vault, identity model and target date. With that information we can prepare an initial estimate and determine whether a detailed assessment is required.
Google Workspace to Microsoft 365 migration guides and resources
This landing page explains the service. The following resources go deeper into the process, business drivers and specific workloads.
How to migrate from Google Workspace to Microsoft 365
General guidance covering Gmail, Drive, calendars, identity, security and cutover.
Read the guideWhy companies migrate from Google to Microsoft 365
Cost, security, AI, productivity, collaboration and device management considerations.
Read the analysisGmail to Microsoft 365 migration
Exchange Online, migration batches, DNS, mail, calendars and validation.
Read the Gmail guideMicrosoft 365 Migration Services
Google Workspace, tenant-to-tenant, Exchange, IMAP, POP and other routes into Microsoft 365.
View migration servicesMSAdvance success stories
Published migration, consolidation and Microsoft Cloud transformation projects.
View success storiesMigration Manager for Google
Official Microsoft documentation covering scans, My Drive, Shared Drives, permissions and limitations.
Open Microsoft LearnTell us what you have in Google Workspace and what the Microsoft 365 target should look like
Send us your user count, domains, mailboxes, My Drive, Shared Drives and any special components such as Sites, Chat or Vault. We will review the scenario, identify missing information and explain how we would structure the migration.
